Privacy policy

Symcode’s customer, marketing and job applicant data register

Updated 21/03/2022

Data controller

Symcode Oy (business identity code 2560864-5)
Metsä-Taipaleentie 61
41920 Kintaus

Contact person

Petri Matilainen

Name of the data register

Symcode’s customer, marketing and job applicant data register

What data do we collect?

Symcode’s data register may contain personal information such as name, email address,
phone number and your position in your company. We may also store your employer’s
address details and other information disclosed by the data subject such as summaries of our
meetings and conversations. We also collect website user information data and data of job
applicants. In addition of the collected personal information mentioned above we may collect
following data of job applicants: home address, CV, job application, education, work
experience, skills and other information provided by the job applicant.

How will we use your data?

Our company collects your data so that we can process your requests and keep in contact with
you. We use the data to market our services and products, develop our customer relations and
to improve our understanding about the needs of our business partners and potential

How long do we keep your data?

The personal data will be stored as long as needed for the above said purposes. After that, the
personal data will be made anonymous or removed.

Data sources

The data of the register is obtained via customer relationships, from our website (contact
forms, survey tools, mailing list services, marketing and sales tools, material downloads, user
monitoring, cookies), job application process and recruitment, Symcode Oy’s event
registrations and from publicly available Internet sources. We use Google Analytics for
collecting anonymous website usage data.

Disclosure of data

Symcode Oy shall not disclose personal data to third parties unless legally required to do so
by authorities. We host your data on a cloud based service primarily in the European Union.
The cloud service may replicate the data to servers outside the EU. Any transfers of personal
data are always carried out in compliance with applicable data protection laws and
regulations including the General Data Protection Regulation (GDPR).

Regular protection of the register

Access rights to the data register are restricted to persons who need the data for carrying out
their work duties. Personal data may be processed in information systems which meet the
requirements of the EU General Data Protection Regulation and which are managed by
Symcode Oy.

What are your data protection rights?

Symcode Oy would like to make sure you are fully aware of all of your data protection rights.
You are entitled to the following:

The right to access – You have a right to request copies of your personal data collected to
our register.

The right to correct or complete your data – If the data registered about you is incorrect or
incomplete, you have the right to correct the information.

The right to restrict processing – You have the right to request restriction of the processing
of your personal data.

The right to object to processing – You have the right to object to processing of your
personal data.

The right to data portability – You have the right to request to transfer the data we have
collected to another organization or directly to you.

The right to erasure – You have a right to request that we erase your personal data from our
data register unless it is needed for completing legal or contractual obligations.

If you would like to exercise any of these rights, please contact us at our email (see Contact

Use of cookies

We use cookies on this website to process and analyze data related to the use of our website.
Cookies are small text files placed on your computer to collect standard Internet log
information and visitor behavior information. When you visit our website, we may collect
information from you automatically through cookies or similar technology. We use cookies
to improve your experience and to understand how you use our website. You may choose to
disable the use of cookies through browser settings.

Changes to our privacy policy

Symcode keeps its privacy policy under regular review and places any updates on this web